Becoming confident on the cloud: a new way of sharing and working with files (OneDrive)

What is the course about?

This course will help you transition from sending emails with attachments to sharing and managing files. You will become confident in the principles of cloud use specifically using OneDrive and sharing Word, Excel and MS forms. You will learn the different ways of sharing documents, how to co-edit them, keep control over co-editing, track changes, manage your files and maintain security. You will also focus on how to use MS forms to collate data. Finally, you will work on how to sync different accounts and work across different devices. If there is time, we will also look at other cloud-based apps.

What will we cover?

• identifying the difference between sending emails with attachments and sharing and managing files
• identifying the principles of cloud use specifically using One Drive files (Word and Excel) and forms
•sharing documents, co-editing them, keeping control over co-editing, tracking changes and undoing errors
• managing and organising your shared files
• maintaining security,
• using MS forms to collate data
• alternatives to One Drive including Dropbox and Flickr (if time)
• how to sync your accounts and use them across devices safely and securely.

What will I achieve?
By the end of this course you should be able to...

• identify the difference between sending emails with attachments and sharing and managing files
• identify and recognise the principles of cloud use specifically using One Drive files (Word and Excel) and forms
•share documents, co-edit them, keep control over co-editing, track changes and undo errors
• manage and organise your shared files
• maintain security,
• use MS forms to collate data
• identify alternatives to OneDrive including Dropbox and Flickr (if time)
• sync your accounts and use them across devices safely and securely.

What level is the course and do I need any particular skills?

This is a post-beginners’ course and aimed at those who are beginning to use the cloud and would like to do so more confidently. Learners should be quite confident on the Internet and in using email. Those who are not should attend our Becoming confident with digital skills: on your computer and online and/or Becoming confident in file management and Windows 10 on your PC (beginners).

How will I be taught, and will there be any work outside the class?

You will learn in a supportive and welcoming environment with an emphasis on your discovering how to do and complete tasks, with guidance from the tutor. You will work on your own and with other students on different tasks so you are always practising important in-demand life and work skills such as problem-solving, decision-making, prioritising, negotiating, collaborating and independence. You will learn in a step by step manner so you can complete challenging tasks in enjoyable and relaxing ways. Your tutor will also work with you individually so you know how to improve and how to work in a way that improves your learning. You will need to do work outside the classroom and use Google Classroom to help you.

Are there any other costs? Is there anything I need to bring?

You will need a pen, some lined A4 paper and a folder to keep your work in. Your tutor will provide handouts and a code for Google classroom so you can communicate with classmates and access materials, videos etc. online. Access to a PC outside the classroom is helpful.

When I've finished, what course can I do next?

There are a variety of other courses you could do either before, at the same time or after this course like:
• Becoming confident in file management and Windows 10 on your PC (beginners)
• Becoming confident on the cloud: a new way of sharing and working with files (Google)
• Becoming confident and secure with mobile data: safely managing and syncing your files and accounts across your computer, smartphone and tablet
• Becoming confident in digital security: how to protect your data and privacy on your PC, Internet and smartphone
• Becoming a MORE confident digital citizen: online and on your computer
• Making sense of Windows 11
• Digital skills for the workplace: managing, storing and sharing data and files (intermediate)
• Business skills: how to collaborate using OneDrive and SharePoint (intermediate)
• Business skills: how to collaborate with Microsoft Teams (intermediate)

We have a number of courses with qualifications including:
• Essential digital skills for work (Level 1)
• Award in Digital and IT Skills: word-processing, spreadsheets, presentations and databases (intermediate-level 2)

There are also many English, maths and other digital skills courses you can do. Ask your tutor or contact universal.skills@citylit.ac.uk / (telephone temporarily unavailable) for more details. These include:
• Becoming confident in algebra: problem-solving with equations (level 1-2)
• Becoming confident in numbers: mental maths (level 1-2)
• Business administration: maths for administrators (level 1-2)
• Becoming data literate: how to understand the data all around you (level 1-2)
• Finance planning: taking back control - how to budget successfully
• Financial Planning: managing your money long-term.