How to be an administrator: the paperless office
Time: 18:00 - 21:00
This course is FREE if a) you are on a Low Wage or b) you are either on Jobseekers' Allowance (JSA) or Employment & Support Allowance(ESA) or c) you receive other state benefits (including Universal Credit) and your monthly take home pay is less than £343. For more information click here
This course will be delivered online. See the ‘What is the course about?’ section in course details for more information.
This course has now started
Course Code: CA03
Duration: 5 sessions (over 5 weeks)
What is the course about?
This course is how you can begin to turn your office or administrative system into a paperless one. We will examine the benefits of doing this but also you will gain practical knowledge on how to do it and change your day to day practices and culture. We will also look at applications, IT systems and equipment that can be used to help you become more productive and efficient and paper-free!
This is a live online course. You will need:
- Internet connection. The classes work best with Chrome.
- A computer with microphone and camera.
We will contact you with joining instructions before your course starts.
What will we cover?
•the benefits of becoming a paperless office
• changing mindsets and culture
• identifying the equipment and resources needed to go paperless including storage and security infrastructure
• creating a data management system including converting paper files to e-documents, naming conventions, back-up and restoring
• using Word to go paperless including collaborative editing, linking, mail merge
• using Excel to go paperless including creating/editing templates, importing/exporting data, sharing and comparing workbooks
• using Outlook to go paperless including creating tasks and appointments, sharing calendars, personalising emails using mail merge.
What will I achieve?
By the end of this course you should be able to...
•confident you can move towards a paperless environment
•identify the benefits of becoming a paperless office
• identify how to change mindsets and culture
• identify the equipment and resources needed to go paperless including storage and security infrastructure
• create a data management system including converting paper files to e-documents, naming conventions, back-up and restoring
• use Word to go paperless including collaborative editing, linking, mail merge
• use Excel to go paperless including creating/editing templates, importing/exporting data, sharing and comparing workbooks
• use Outlook to go paperless including creating tasks and appointments, sharing calendars, personalising emails using mail merge.
What level is the course and do I need any particular skills?
This course is for those working as administrators or in an office environment and who want to take their organisational skills up to the next level. You need to be familiar and competent on MS Office to intermediate level and be willing to practise between classes.
How will I be taught, and will there be any work outside the class?
You will learn in a supportive and welcoming environment with an emphasis on your discovering how to do and complete tasks and functions, with guidance from the tutor. You will learn in a step by step manner so you can achieve challenging aims in an enjoyable and productive way. You will have lots of opportunities to practise as well as understand what you are doing and why. Everyone will be encouraged to participate and interact in a way that is best for them, including working in pairs and groups, as well as on your own. You will need to do work outside the classroom and use Google Classroom to help you.
Are there any other costs? Is there anything I need to bring?
It may help you to bring your own electronic note-taking device. But of course, if you need a paper, pen and folder, bring those!
When I've finished, what course can I do next?
There are a number of courses you can do as a follow-on, at the same time or before this course. This course is part of our How to be an administrator series. The others include - How to be an administrator: the essentials and How to be an administrator: time management skills. You may also find our Office 365: an introduction course helpful too. We also run a range of courses in Microsoft Office programs specifically designed to help you in the workplace. These two courrses may be particularly helpful: Outlook 2016 for the workplace: managing your emails, tasks and priorities (intermediate) and Outlook 2016 for the workplace: integrating Outlook, Excel and Word (advanced).
Your tutor will advise you on the best courses for you and which level you are at. You can also call our administrator on 0207 492 2511 to arrange an assessment with one of our course advisor.