How to be an administrator: the paperless office

Course Dates: 17/06/20 - 15/07/20
Time: 18:00 - 21:00
Location: KS - Keeley Street

The excessive use of paper is high on the agenda for companies and countries in the face of environmental waste and destruction. From administrators to senior managers we can all play a part in the helping to reduce the amount of paper that we use. Join this course to gain a greater insight on how as individuals and in our work we can help to preserve our environment, reduce costs and become more administratively efficient.

This course is FREE if one of the following applies:





a) You are employed and earn less than £20,572.50 . You need to have lived in the UK or EU for the last 3 years and be a citizen of the UK or a country within the EU. You may also be eligible for this funding in other circumstances. When you come for assessment or enrolment, bring a pay slip dated within 3 months of the course start date, or a current employment contract that shows your gross salary.





Or





b) You are either on Jobseekers' Allowance or Employment & Support Allowance (WRAG). Please bring proof of income to your assessment or enrolment.





Or





c) You receive other state benefits (including Universal Credit), earn less than £338 a month (individual claims) or £541 a month (household claims) and are doing the course to become employed or move into more sustainable employment.





Call 020 7831 7831 for more information.

Description

What is the course about?

This course is how you can begin to turn your office or administrative system into a paperless one. We will examine the benefits of doing this but also you will gain practical knowledge on how to do it and change your day to day practices and culture. We will also look at applications, IT systems and equipment that can be used to help you become more productive and efficient and paper-free!

What will we cover?

•the benefits of becoming a paperless office
• changing mindsets and culture
• identifying the equipment and resources needed to go paperless including storage and security infrastructure
• creating a data management system including converting paper files to e-documents, naming conventions, back-up and restoring
• using Word to go paperless including collaborative editing, linking, mail merge
• using Excel to go paperless including creating/editing templates, importing/exporting data, sharing and comparing workbooks
• using Outlook to go paperless including creating tasks and appointments, sharing calendars, personalising emails using mail merge.

What will I achieve?
By the end of this course you should be able to...

•confident you can move towards a paperless environment
•identify the benefits of becoming a paperless office
• identify how to change mindsets and culture
• identify the equipment and resources needed to go paperless including storage and security infrastructure
• create a data management system including converting paper files to e-documents, naming conventions, back-up and restoring
• use Word to go paperless including collaborative editing, linking, mail merge
• use Excel to go paperless including creating/editing templates, importing/exporting data, sharing and comparing workbooks
• use Outlook to go paperless including creating tasks and appointments, sharing calendars, personalising emails using mail merge.

What level is the course and do I need any particular skills?

This course is for those working as administrators or in an office environment and who want to take their organisational skills up to the next level. You need to be familiar and competent on MS Office to intermediate level and be willing to practise between classes.

How will I be taught, and will there be any work outside the class?

This will be a dynamic and creative course with lots of hands-on practice. Your tutor will guide you step by step and you will also be able to share your skills and questions with the class. It will be a supportive and welcoming environment. A Google Classroom will help you work between classes.

Are there any other costs? Is there anything I need to bring?

It may help you to bring your own electronic note-taking device. But of course, if you need a paper, pen and folder, bring those!

When I've finished, what course can I do next?

There are a number of courses you can do as a follow-on, at the same time or before this course. This course is part of our How to be an administrator series. The others include - How to be an administrator: the essentials and How to be an administrator: time management skills. You may also find our Office 365: an introduction course helpful too. We also run a range of courses in Microsoft Office programs specifically designed to help you in the workplace. These two courrses may be particularly helpful: Outlook 2016 for the workplace: managing your emails, tasks and priorities (intermediate) and Outlook 2016 for the workplace: integrating Outlook, Excel and Word (advanced).
Your tutor will advise you on the best courses for you and which level you are at. You can also call our administrator on 0207 492 2511 to arrange an assessment with one of our course advisor.

General information and advice on courses at City Lit is available from the Student Centre and Library on Monday to Friday from 12:00 – 19:00.
See the course guide for term dates and further details

Reviews
Tutor Biographies
We’re sorry. We don’t have a bio ready for the tutor of this class at the moment, but we’re working on it! Watch this space.

Check your level

Course Code: CA03

Wed, eve, 17 Jun - 15 Jul '20

Duration: 5 sessions (over 5 weeks)

Full fee: £79.00
Senior fee: £63.00
Concession: £40.00

Before booking on this course, we'll need you to log in or register with us if you're new. Please then contact us for a chat with our team to check that this course is the right level for you.
Why do I need an advice session?

Any questions? skills@citylit.ac.uk
or call 020 7492 2511

Please note: we offer a wide variety of financial support to make courses affordable. For more information visit our online Help Center. You can also visit the Information, Advice and Guidance drop-in service, open from 12 – 6.45, Monday to Friday.