How to be an administrator: the online paperless office

Course Dates: 07/06/22 - 05/07/22
Time: 18:00 - 21:00
Location: Online
Are you working as an administrator? Does your job involve a lot of administration work? Have you recently moved to online working? The days of paper files and folders are vanishing. This course will help you transition and learn about how you can convert your paper-based office into an online one without a physical folder in sight. You will work on how to change your mind-set, how to create an online data management system, how to take advantage of cloud-based applications to collaborate and co-edit files and how Outlook can be used as a planning tool alongside OneNote.
This course is FREE if a) you are on a Low Wage or b) you are either on Jobseekers' Allowance (JSA) or Employment & Support Allowance(ESA) or c) you receive other state benefits (including Universal Credit). For more information click here
This course will be delivered online. See the ‘What is the course about?’ section in course details for more information.
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In stock
SKU
176339
Full fee £79.00 Senior fee £63.00 Concession £40.00

Course Code: CA03

Tue, eve, 07 Jun - 05 Jul '22

Duration: 5 sessions (over 5 weeks)

Or call to enrol:020 7831 7831

Please note: We offer a wide variety of financial support to make courses affordable. Just visit our online Help Center for more information on a range of topics including fees, online learning and FAQs.

What is the course about?

This course is how you can begin to turn your office or administrative system into a paperless one. You will examine the benefits of doing this but also you will gain practical knowledge on how to change your day to day practices and culture. You will focus on how to create an online data management system, how to take advantage of cloud-based applications to collaborate and co-edit files and how Outlook can be used as a planning tool alongside OneNote.
By the end of this course, your office will be paper-free!

This is a live online course. You will need:
- Internet connection. The classes work best with Chrome.
- A computer with microphone and camera.
- Earphones/headphones/speakers.
We will contact you with joining instructions before your course starts.

What will we cover?

•the benefits of becoming a paperless office
• changing mind-sets and culture
• identifying the equipment and resources needed to go paperless including storage and security infrastructure
• creating a data management system including converting paper files to e-documents, naming conventions, back-up and restoring
• using Word 365 to go paperless including collaborative editing, linking, mail merge
• using Excel 365 to go paperless including creating/editing templates, importing/exporting data, sharing and comparing workbooks
• using Outlook to go paperless including creating tasks and appointments, sharing calendars, personalising emails using mail merge
• linking Outlook and OneNote to organise actions and plans.

What will I achieve?
By the end of this course you should be able to...

•confident you can move towards a paperless environment
•identify the benefits of becoming a paperless office
• identify how to change mind-sets and culture
• identify the equipment and resources needed to go paperless including storage and security infrastructure
• create a data management system including converting paper files to e-documents, naming conventions, back-up and restoring
• use Word 365 to go paperless including collaborative editing, linking, mail merge
• use Excel 365 to go paperless including creating/editing templates, importing/exporting data, sharing and comparing workbooks
• use Outlook to go paperless including creating tasks and appointments, sharing calendars, personalising emails using mail merge
•link Outlook and OneNote to organise actions and plans.

What level is the course and do I need any particular skills?

This course is for those working as administrators or in an office environment and who want to take their organisational skills up to the next level. You need to be familiar and competent on MS Office to intermediate level and be willing to practise between classes.

How will I be taught, and will there be any work outside the class?

You will learn in a supportive and welcoming environment with an emphasis on your discovering how to do and complete tasks, with guidance from the tutor. You will work on your own and with other students on different tasks so you are always practising important in-demand life and work skills such as problem-solving, decision-making, prioritising, negotiating, collaborating and independence. You will learn in a step by step manner so you can complete challenging tasks in enjoyable and relaxing ways. Your tutor will also work with you individually so you know how to improve and how to work in a way that improves your learning. You will need to do work outside the classroom and use Google Classroom to help you.

Are there any other costs? Is there anything I need to bring?

You need access to MS Office to do this course. If you do not have this, you can sign in using your City Lit IT account here www.office.com to download and install it.
Please note: you will not have access to this after the end of the college year and it will override other MS Office applications on your PC. Help with downloading and installing Office is available here: Download and install or reinstall Microsoft 365 or Office 2021 on a PC or Mac.
It may help you to bring your own electronic note-taking device. But of course, if you need a paper, pen and folder, bring those!

When I've finished, what course can I do next?

There are many courses you can do before, at the same time or after this course. These include:
• How to be a skilled administrator in the virtual and face-to-face office: the essentials
• How to be administrator in the virtual and face-to-face office: how to be organised, efficient, precise and service-focused
• Touch typing and keyboard skills
• Digital Skills for the virtual and face-to-face office (intermediate)
• Workplace skills: how to be organised and self-managing using One Note and MS Outlook (intermediate)
• Workplace skills: how to be organised, focused and efficient using MS Outlook (intermediate)
• Workplace skills: how to collaborate, coordinate and build relationships through the Cloud using One Drive and SharePoint (intermediate)
• Workplace skills: how to collaborate, coordinate and build relationships with Microsoft Teams (intermediate)

There also many English, maths and office skills courses you can do. Ask your tutor or contact universal.skills@citylit.ac.uk / 020 7492 2511 for more details.

We’re sorry. We don’t have a bio ready for the tutor of this class at the moment, but we’re working on it! Watch this space.