Workplace skills: how to be organised, focused and efficient using MS Outlook (intermediate)

Course Dates: 02/11/21 - 23/11/21
Time: 18:00 - 21:15
Location: Online
If you want to be an organised, efficient and service-focused in your work, then you need to have a system for managing information, tasks and meetings. MS Outlook can be part of that system but for many people it feels part of the problem rather than then solution. This course will help make Outlook work for you not the other way round. You will focus not only on the features of Outlook but also how to think about problems, how you can solve them and what you are trying to achieve. You will work on developing an email routine that allows you to concentrate on tasks at hand and not be distracted by incoming messages. You will focus on how to create a folder system and process using quick steps, rules, categories and colour-coding so you can keep a trace of emails, tasks and appointments. You will learn simple and efficient ways to schedule your work and use notes and task and use the flagging system to keep track of your priorities. You will also look at how to integrate Microsoft's To Do app with Outlook to your further your ability to stay of top of your work. By the end of the course you will have rethought how you use Outlook and will be confident that it is a now a tool that frees your mind so you can work rather than fills it with excess information.
This course is FREE if a) you are on a Low Wage or b) you are either on Jobseekers' Allowance (JSA) or Employment & Support Allowance(ESA) or c) you receive other state benefits (including Universal Credit) and your monthly take home pay is less than £343. For more information click here
This course will be delivered online. See the ‘What is the course about?’ section in course details for more information.
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In stock
SKU
176987
Full fee £149.00 Senior fee £119.00 Concession £75.00

Course Code: CO01

Tue, eve, 02 Nov - 23 Nov '21

Duration: 4 sessions (over 4 weeks)

Or call to enrol:020 7831 7831

Please note: We offer a wide variety of financial support to make courses affordable. Just visit our online Help Center for more information on a range of topics including fees, online learning and FAQs.

What is the course about?

This course will help you become an efficient administrator whatever your role. You will focus on how to develop systems that enable you to manage information, stay focused on tasks and achieve goals in a timely manner. You will work on how to approach problems including organising your email work and developing practical routines. You will focus on how how to create efficient folder systems that enable you to filter your messages and complete tasks, using quick steps, rules, conditional formatting, categories and colour coding. You will learn about how to schedule your work and use notes, tasks and the flagging system to keep track of your priorities. You will also look at how to integrate Microsoft's To Do app with Outlook to your further your ability to stay of top of your work. The course will also includes lots more tips on how you can reduce your workload such as through templates, mail merge, creating distribution groups and search functions.


. You will learn essential functions to enable you to manage your daily tasks such as create reminders, use tags rather than folders to organise emails, create customised signatures, combine emails with task and calendars, create recurring appointments and use mail merge effectively.

This is a live online course. You will need:
- Internet connection. The classes work best with Chrome.
- A computer with microphone and camera.
- Earphones/headphones/speakers.
We will contact you with joining instructions before your course starts.

What will we cover?

• developing systems to manage information, stay focused and achieve goals
• how to approach modern day problems of information and task overload
• how to create an email routine that enables you to stay focused on your tasks
• how to create efficient folder systems to enable you to sort your messages efficiently and productively via quick steps, rules, conditional formatting, categories and colour coding
• how to schedule your work in calendar and use notes, tasks and the flagging system to keep track of your priorities and those of other
• how to link your emails and calendar
• how to integrate Microsoft's To Do app with Outlook to your further your ability to stay of top of your work
• how you can reduce your workload through templates, mail merge, distribution groups and different search functions.

What will I achieve?
By the end of this course you should be able to...

• develop systems to manage information, stay focused and achieve goals
•feel confident you have the means to think through different approaches modern day problems of information and task overload and find solutions
•create an email routine that enables you to stay focused on your tasks
• create efficient folder systems that enable you to sort your messages efficiently and productively via quick steps, rules, conditional formatting, categories and colour coding
•schedule your work in calendar and use notes, tasks and the flagging system to keep track of your priorities and those of others
•link your emails and calendar
•integrate Microsoft's To Do app with Outlook to your further your ability to stay of top of your work
•reduce your workload through efficient use of templates, mail merge, distribution groups and search functions.

What level is the course and do I need any particular skills?

The course is for anyone working in an office or administration environment who wants to a hands on learning experience of how to manage information, email and tasks efficiently. You need some experience of using Outlook. Those who haven't should complete our Becoming confident in Outlook course.

How will I be taught, and will there be any work outside the class?

You will learn in a supportive and welcoming environment. with an emphasis on your discovering how to do and complete tasks and functions, with guidance from the tutorYou will work on your own and with other students on different tasks so you are always practising important in-demand life and work skills such as problem-solving, decision-making, prioritising, negotiating, collaborating and independence. You will learn in a step by step manner so you can complete challenging tasks in enjoyable and relaxing ways. Your tutor will also work with you individually so you know how to improve and how to work in a way that improves your learning. You will need to do work outside the classroom and use Google Classroom to help you.

Are there any other costs? Is there anything I need to bring?

Your tutor will provide handouts and a code for Google classroom so you can communicate with classmates and access materials, videos etc. online.

When I've finished, what course can I do next?

There are many courses you can do before, at the same time or after this course. These include:
• Becoming confident on Outlook 365
• Workplace skills: how to be organised and self-managing using One Note and MS Outlook (intermediate)
• Workplace skills: how to collaborate, coordinate and build relationships through the Cloud using One Drive and SharePoint
• Workplace skills: how to collaborate, coordinate and build relationships with Microsoft Teams• Digital skills for the workplace: using Word 2016 (intermediate)
• Touch typing and keyboard skills
• Digital skills for the workplace: analysing, handling and presenting data with Excel (intermediate)
• Digital Skills for the virtual and face-to-face office (intermediate)

There are many other courses that can help you develop your workplace skills. These include:
• Develop your writing for inside and outside the workplace: how to make your writing organised, clear and to the point (level 2)
• Develop your reading and writing for inside and outside the workplace: read well, write well - analysing, evaluating and making decisons about what you read (level 2)
• Workplace skills: getting your point across (level 2)
• Effective decision-making for new managers: analysing, problem-solving problem-preventing, strategic thinking
• Workplace skills: how to work effectively with other people and be a team person
• Workplace skills: communicating, negotiating and influencing (level 2+)

Ask your tutor or contact universal.skills@citylit.ac.uk / 020 7492 2511 for more details.

We’re sorry. We don’t have a bio ready for the tutor of this class at the moment, but we’re working on it! Watch this space.