Becoming confident on the cloud: OneDrive and Google drive - a new way of sharing and managing your files (foundation)

What is the course about?

This course will help you transition from sending emails with attachments to sharing and managing files. You will become confident in the principles of cloud use specifically using OneDrive and sharing Word, Excel and MS forms. You will also learn about Google Drive and the associated docs. You will learn the different ways of sharing documents, how to co-edit them, keep control over co-editing, track changes, manage your files and maintain security. You will also focus on how to use MS forms to collate data. Finally, you will work on how to sync different accounts and work across different devices.

What will we cover?

• identifying the difference between sending emails with attachments and sharing and managing files
• identifying the principles of cloud use specifically using OneDrive files (Word and Excel) and forms and Google Drive and docs
•sharing documents, co-editing them, keeping control over co-editing, tracking changes and undoing errors
• managing and organising your shared files
• maintaining security,
• using MS forms to collate data
• alternatives to One Drive including Dropbox and Flickr (if time)
• how to sync your accounts and use them across devices safely and securely.

What will I achieve?
By the end of this course you should be able to...

• identify the difference between sending emails with attachments and sharing and managing files
• identify and recognise the principles of cloud use specifically using OneDrive files (Word and Excel) and forms and Google Drive and docs
•share documents, co-edit them, keep control over co-editing, track changes and undo errors
• manage and organise your shared files
• maintain security,
• use MS forms to collate data
• identify alternatives to OneDrive including Dropbox and Flickr (if time)
• sync your accounts and use them across devices safely and securely.

What level is the course and do I need any particular skills?

This is a post-beginners’ course and aimed at those who are beginning to use the cloud and would like to do so more confidently. Learners should be quite confident on the Internet and in using email. Those who are not should attend our Becoming confident with digital skills: on your computer and online and/or Becoming confident in file management and Windows 10 on your PC (beginners).

How will I be taught, and will there be any work outside the class?

You will learn in a supportive and welcoming environment with an emphasis on your discovering how to do and complete tasks, with guidance from the tutor. You will work on your own and with other students on different tasks so you are always practising important in-demand life and work skills such as problem-solving, decision-making, prioritising, negotiating, collaborating and independence. You will learn in a step by step manner so you can complete challenging tasks in enjoyable and relaxing ways. Your tutor will also work with you individually so you know how to improve and how to work in a way that improves your learning. You will need to do work outside the classroom and use Google Classroom to help you.

Are there any other costs? Is there anything I need to bring?

You will need a pen, some lined A4 paper and a folder to keep your work in. Your tutor will provide handouts and a code for Google classroom so you can communicate with classmates and access materials, videos etc. online. Access to a PC outside the classroom is helpful.

When I've finished, what course can I do next?

There are many courses you can do before, at the same time or after this course. These include:
• Essential digital skills for work (Level 1)
• Becoming confident in file management and Windows 10 on your PC (beginners)
• Becoming confident in file management and Windows 11 on your PC (beginners)
• Becoming confident and secure with mobile data: safely managing and syncing your files and accounts across your computer, smartphone and tablet (foundation)
• Becoming confident in digital security: how to protect your data and privacy on your PC, Internet and smartphone
• Digital skills for the workplace: managing, storing and sharing data and files (intermediate)
• Essential digital skills for the workplace: Word, Excel and PowerPoint (foundation-level 1)
• Becoming a confident online citizen: developing your problem-solving and research skills for inside and outside work (foundation)
• Becoming a confident online citizen: staying safe and protecting your data on your PC and smartphone (foundation)
• Becoming a confident online citizen: from bills, banking, and shopping to government services, job applications and streaming (foundation)

You can also do classes in the maths and English areas.

For more information, talk with your tutor or contact universal.skills@citylit.ac.uk / 020 4582 0423.